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Office and Facilities Administrator

Administrative / Part Time, Alpharetta, Georgia


Duties and Responsibilities:

  • Office and Executive Administrative Functions:

    • Ensure everything runs smoothly and to policy, this is your office to manage, from budget to vendors, to facilities, to functionality.

    • Serves as the go-to for office and remote employees

    • Support our Sr. Staff and GM with calendars, travel, and expense reports.

    • Errands for the office; lunches, catering events, office supplies, other items as needed

    • Assists in the preparation and manage site budget and expenses

    • Negotiate contracts and purchases for office equipment, lunch room, and office supplies

    • Managing PR’s through our system; reviewing and approving supply requisitions.

    • Maintains stock lists and ordering office supplies as needed

    • Handle in-coming and out-going mails

    • Prepare reports, presentations, memorandums, proposals and correspondence

    • Giving suggestions to the management on the overall functioning of the office

  • Manage the facilities

    • Manage projects and sales related to logistics such as shipping and handling of goods from our suppliers/vendors, to our customers/clients, etc.

    • Work with the team on projects and business transactions from start to finish, and after sale services etc.

    • Liaison with property management and vendors for all facilities issues

    • Manage the relationship for all vendors; office tours, customer training, and other onsite events

    • Oversee the maintenance of office equipment; audio/video setups, fridge, water station, and other appliances, etc.

  • HR and Event Support

    • support interviews by setting up rooms, arranging travel, and communicating to individuals calendars

    • Help organize a variety of team events and workshops

    • Work as a member of our Event Committee

    • Training and Customer Visits

      • Help with travel arrangements; including support with schedule and route changes, possibly during non-office hours, as needed

      • Manage calendars, schedule meetings and or training, and ensure all events/training run as smooth and productive as possible

Required Skills and Qualifications:

  • An Associate’s degree in business administration or closely related field or equivalent experience

  • Need to have experience of at least 4-5 years in administration

  • Facilities and managing projects - start to finish

  • Excellent oral and written communication skills

  • Detail oriented and works with a high degree of accuracy

  • Highly organized and flexible

  • Ability to multitask and meet changing deadlines

  • Knowledge and experience with event planning and coordination

  • Strong MS Outlook, Word, Excel, PowerPoint skills

  • Positive and up beat personality with a willingness to step in where needed, a true team player

  • Protects confidential information/documents and uses discretion in all matters

Abilities to manage multiple personalities within an every expanding job role.

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